More Work Anticipated For PV Schools Budget
COLLEGEVILLE PA – Local and state revenues have risen slightly for the Perkiomen Valley School District under the latest draft of its proposed 2018-2019 budget, the Board of School Directors heard Monday (March 12, 2018) from its business office, but a currently anticipated shortfall of $2.6 million between income and expenses means “more work needs to be done to close the gap.”
Directors have promised the state and public that next year’s district taxes won’t rise by more than 2.8 percent above those levied this year. Given the currently projected deficit, Assistant to the Superintendent for Business Administration Jim Weaver reported, a 3.84-percent tax hike would be needed to balance the books. That likely means additional cost-cutting is ahead, he acknowledged.
Weaver and those tuning the spending plan still have about two months before directors must adopt a preliminary budget.
The board update on the budget status is contained in a district-generated Twitter stream, created Monday in real time by Jessica Lester, its manager of school and community engagement. The stream has been duplicated below by The Post, punctuated by headlines inserted between some Tweets to mark discussion points. It also can be found at the district Twitter account, here.
The agenda for the meeting is available online, here.
Also Monday, as evidenced in the stream, the board:
- Postponed approval of a donation of sod installed on the high school baseball field. Directors said they wanted more time to determine its condition;
- Deferred a proposal to change district solicitors until next month. Some board members felt they weren’t fully informed about why a change was desirable. They also learned the current solicitor, Rogers Castor LLC, had inadvertently been omitted from a list of firms receiving requests for proposals for the work;
- Rejected $400,000 in new capital projects included in the next phase of the district energy savings contract; and
- Said it would further review a proposed policy under which the district could claim a fee of 20 percent on all donations that represented future maintenance costs. The donation of laptop computers that may later need to be upgraded or repaired was cited as an example.
Ahead on the board calendar, its:
- Policy Committee is scheduled to meet Monday (March 20) at 6 p.m. in the high school library;
- Athletic Committee, Wednesday (March 21) at 6:30 p.m., library;
- Technology Advisory Committee, March 22 at 6 p.m., district office; and a
- Finance Committee meeting and board work session is scheduled for April 2 (Monday) at 6:30 p.m. in the library.
The meeting’s Twitter stream follows
The School Board will hold its business meeting tonight (3/12) at 6:30 p.m. in the HS library. Agenda: https://t.co/tTqK8dljvH
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
The Board has approved the agenda, and the minutes from the Feb. 12 and March 5 meetings.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
The Board has recognized Jim Weaver, Assistant Superintendent for Business Administration, for meeting/exceeding the rigorous standards required to be certified as a Pennsylvania Registered School Business Administrator by the PA Association of School Business Officials. pic.twitter.com/i6sMuYlFYT
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Perkiomen Township resident Rich Bouher is voicing his disapproval of the motion on tonight’s agenda to appoint a new solicitor. He says it “smacks of political payback.”
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Student Representatives’ Report
The student representatives are now giving their report to the Board.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Student Rep. Elizabeth Land is sharing some information about the production of “The Lion King.” There were some challenges this year, but everyone came together and the show went well.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Student Rep. RJ Craig is discussing the need for new stage curtains. His research is showing that they should be replaced every 8-10 years.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Miss Land is also reporting on the new mural on the high school’s courtyard stairwell. New one is meaningful because it sends an environmental message.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Students are also highlighting accomplishments of students who performed at the PMEA Choir Festival, and giving some sports updates on the girls basketball and ice hockey teams.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Consent Agenda Approvals
Board has approved the items on the consent agenda. Follow along: https://t.co/0ZvJwdxvkw
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Baseball Field Sod Installation
The Board has moved on to the business section of the agenda.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Ryan Hinkle is speaking to the Board in his capacity as the baseball coach. He is addressing an agenda item to acknowledge/accept a donation of sod installation on the baseball field.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Hinkle is disagreeing with some of the findings in a report that was written following an inspection to evaluate the condition of the sod.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Hinkle: He is suggesting that more time be given to allow the sod to “take.” This can be done by switching some early season home games to away games.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Perkiomen Township resident Rich Bouher: As a taxpayer it’s a travesty we had to spend $1,000 to evaluate the field. Practices and procedures were not followed.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Baseball Boosters President is noting that additional expenses to cultivate the sod will be borne by the boosters. Our intention is not to have any more money spent by the School Board.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Skippack Twp. resident Hal Sprecher is asking Board to consider other options for capital improvements that are on the agenda tonight. He is suggesting geothermal heating.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Lower Frederick resident is raising concerns about access to school buildings. Is suggesting moving buzzer and intercom system outside the lobby doors to improve safety.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board is now discussing the agenda item to acknowledge/accept a donation of sod installation on the varsity baseball field. An executive session has been called.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
The executive session for legal matters and personnel has ended. The Board is resuming consideration of motion.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board member Sarah Evans-Brockett is proposing that the agenda item be tabled for a month.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board member Beth Negro is in favor of having more time and wants to be clear about what happens when field is ready for use.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board President Judy Lofton is in favor of tabling the motion to allow more time for data collection and for the sod to take root.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board member Dr. Reena Kolar: I don’t want to table it if there aren’t actions taken to maintain and cultivate the sod while another month goes by.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Evans-Brockett is making a motion to table the item until April. Board has approved the motion.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
MCIU Position
Board has approved a .6 FTE support position through MCIU to organize data and submit mandatory PIMS (PA Information Management Systems) reports to the PA Department of Education at a cost of $61,200 for the 2018-2019 school year.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Solicitors’ Potential Termination
Board is considering a motion to terminate the agreement with Rogers Castor LLC for $9,000 per month to serve as District Solicitor, effective March 12, 2018.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board member Beth Negro is suggesting tabling the motion because she has questions about this agenda item and would like background information.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board Vice President Gerry Barnefiher: Really concerned about the way this went down. Board didn’t receive information until Friday evening. RFP was never advertised. Have many concerns about process. Chance for community to look at this.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Barnefiher: I find it interesting that we came down to a recommendation that wasn’t known to rest of the Board until Friday evening.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Barnefiher: As far as I’m aware, there are no current issues with current solicitors. Decisions are being made that weren’t made at entire Board level.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Barnefiher: There’s just a lot unknowns here that make me very uncomfortable.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Board President Judy Lofton: Announced at Feb. 12 we would be convening a committee that would review responses to the RFP. RFP went out and we received 8 responses.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Lofton: Responses came from every firm except for Mr. Castor’s firm.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Castor is stating that he never received an invitation to respond to the RFP.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Evans-Brockett: I was part of the legal services committee and saw the RFPs and the questions that were asked. Is a question about firms having minimum of 5 years of school law experience.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Evans-Brockett is mentioning that Mr. Castor’s firm does not have 5 years of experience in school law and that was a concern for her as a Board member.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Barnefiher: Committee work is supposed to report information up. Did get some additional information today but there are still cost projections that are outstanding. Very troubled.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Lofton: In Dr. Russell’s memo to the Board, she did share a spreadsheet of information about the firms that responded and information was shared about the committee meeting.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Lofton: That being said, don’t want people to feel rushed in making a decision.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Lofton: If the Board would rather table it, we can certainly do that and consider it next month.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mrs. Roberts is making a motion to table this agenda item. The Board has approved the motion to table.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver is acknowledging that he did inadvertently omit sending the RFP to Mr. Castor, and has apologized.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Items 4.11, 4.12, and 4.13 have been tabled, since they were tied to the agenda item that was just tabled.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
2018-2019 District Budget Review
Mr. Weaver is now giving a presentation on the 2018-19 budget.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver is reviewing revenues first.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Local revenues have increased 1.26% over last year.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver has moved on to review state funding.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Not much has increased with regard to state/federal funding. Total revenues are approximately $105 M, which is up 1.56% over last year.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver has moved on to discuss the expenditure side of the budget.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Next year’s budget includes two positions to support full-day K pilot, increases for health care costs, and an increase for the district’s contribution to the North Montco budget.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Health care rates did decrease in March, so that number has been revised.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver is now reviewing some aspects of the technology budget, such as the asset refresh plan. Philosophy has been to match hardware refresh with available lease dollars.
— Perkiomen Valley SD (@PV_Schools) March 12, 2018
Mr. Weaver has moved on to discuss debt service. At this time, there are no refunding opportunities worth pursuing.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Weaver has returned to the technology budget to review current suggested device refresh plans for each building, which are not final.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Weaver: Shortfall is approximately $2.6M, which would require a proposed 3.84% increase to balance budget. Board passed resolution to not raise taxes above 2.8%. More work needs to be done to close the gap.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Weaver: Next budget presentation will be in April 2018, and May will be preliminary budget approval.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Energy Savings Contract
Board has moved on to consider an item to approve capital projects included in the next phase of the energy savings contract.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton is noting that additional information presented last week in Superintendent Dr. Barbara Russell’s memo to the Board indicated that the projects would be an $400,000 add to the budget.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton is voicing concern over the financial options presented and the costs involved.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board member Justine Myers is asking for more information and doesn’t want to vote on it tonight. Don’t feel like we should be making a rash decision. Really need to look at what are the true needs.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board Vice President Gerry Barnefiher: Would agree that there’s probably need to delve into the information a little bit more. Also understand that some items are end of life now.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board has rejected motion to approve the items under the energy savings contract.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Bills, Education Report, And Personnel
Board has ratified the payment of bills and approved the treasurer’s report and financial statements.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board has moved on to the education section of the agenda.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
In review of the enrollment report, Superintendent Dr. Barbara Russell is noting that conversations are beginning regarding population changes at the elementary level.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board has ratified approval of a field trip to Montgomery County Community College.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board member Sarah Evans-Brockett is making a motion to table an item to ratify an amendment to the Collective Bargaining Agreement with the Perkiomen Valley Education Association (PVEA) regarding Homebound Instruction compensation and procedures. Board has approved.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board has approved items 7.06 through 7.10 under professional personnel.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
The Board has moved on to the support personnel section of the agenda. Board has approved an item to ratify/approve a support appointment.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Donation Maintenance Fees
PVSD Foundation Board President Allison Petersen is speaking under the governance section of the agenda.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
She is speaking to the Board about Policy 702, which is up for first reading tonight. She is questioning the part of the policy that would require a maintenance fee of 20% for donations.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Ms. Petersen: Asking for more information or clarity because it has the potential to affect Foundation granting process.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board member Wayde Weston is also questioning the 20% maintenance fee suggested in policy 702 and wondering about policy 005, which includes a provision for committees to have charters.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton is explaining that sometimes there is a cost to implementing a gift and that is what the maintenance fee would be for. For example, if Chromebooks were donated, would need funding to maintain them down the road.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Weston is wondering how the maintenance fee would be communicated to the grantor.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Castor is suggesting giving administration flexibility to determine if a fee would be needed or not.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Barnefiher: Idea of policy is to direct administration and let administration work out the details. Maybe should be a public schedule about fees, but wouldn’t want that to be part of policy.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton: Will take policy 702 back to committee to continue working on it.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton is now addressing Mr. Weston’s comment regarding committees and charters. She said policy was left open to interpretation regarding charters because committees operate in a variety of different ways – none have charters currently.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Barnefiher: Charters can be very simple. Committees might benefit from having them so their mission is clear.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mr. Weston: I am in agreement. Committee charter doesn’t have to be restrictive in any way.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Education Savings Account Vouchers
Board is discussing a resolution opposing Education Savings Account voucher plans. Mrs. Myers is feeling torn about supporting the resolution because she wants students in failing districts to have the opportunity to go elsewhere.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Mrs. Lofton: Worry about the students who are left behind.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board member Beth Roberts: Word that worries me is “unaccountable.” We are held accountable to provide an education – that level of accountability is not applicable to other schools.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board has approved the resolution.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Public Comment And Adjournment
Skippack Township resident is suggesting that the district consider a hiring freeze to save on budget dollars for next year.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Board meeting has adjourned.
— Perkiomen Valley SD (@PV_Schools) March 13, 2018
Photo from Google Images